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| Memorial Hall and COVID-19The Memorial Hall Management Committee has taken steps to qualify the hall as being COVID-19 Secure as follows:
The Memorial Hall Management Committee undertakes best endeavours to establish the premises as Covid Secure but it is the responsibility of Hirers and other users to ensure their activities within it are safe and do not compromise the safety of others who may follow.
LATEST COVID NEWS See: https://www.gov.uk/government/publications/covid-19-response-spring-2021/covid-19-response-spring-2021#roadmap Link to previous announcements from UK Gov and ACRE RoadMap Step 2: no earlier than 12 April
RoadMap Step 3: no earlier than 17 May
RoadMap Step 4: no earlier than 21 June
COVID-19: Guidance for the safe use of multi-purpose community facilities - Updated 17 May 2021 Memorial Hall Re-opening Questionnaire In order for the Memorial Hall Management Committee to make a robust plan of action in readiness for opening, it would be extremely helpful if you could complete and return the following questionnaire ASAP either by post to the Memorial Hall, by giving it to a Committee Member or send it via email to bookings@hampsthwaite.org.uk. Memorial Hall COVID Guidance and Procedures. Revised Conditions of Hire and associated guidance have been produced with a view to our being able to accept bookings and resume most activities from September 1st 2020. In the meantime, please note the following:
Memorial Hall Re-opening Questionnaire (345k bytes)
Special Conditions of Hire during COVID-19 Special Conditions of Hire during COVID-19 (180k bytes)
Memorial Hall COVID Risk Assessment
Memorial Hall COVID Risk Assessment (145k bytes)
Memorial Hall COVID Risk Assessment – Guidance and Template for Hirers Hirers are strongly advised to produce their own Risk Assessment and people will feel safer if they do. This guidance shows the kind of approach groups might take when hiring the Memorial Hall. Use it as a guide to think through some of the hazards and the steps you need to take to control the risks which are particular to your group. Covid Risk Assessment Guidance etc. from National and International Organisations . . .
including: Back to Bowls - Covid Action Plan (601k bytes)
English Bridge Union - Risk Assessment Template (150k bytes)
EMD: COVID 19 Risk Assessment for Group Exercise (79.2k bytes)
See also: Performing arts: UK Gov Guidance for people who work in performing arts, including arts organisations, venue operators and participants. (Updated:18 September 2020)
Memorial Hall - Room Occupancy Guide Room capacity figures are worked out on the basis of number and size of exits i.e. how quickly people can escape from a building. As a general rule, normal room occupancy allows 0.5m2 per person dancing and 1m2 per person sitting but measures now need "to be in place to ensure all users of community facilities follow the guidelines on social distancing, including strict adherence to social distancing of 2 metres or 1 metre with risk mitigation (where 2 metres is not viable)" - ref: https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities As a rule of thumb we are advised to achieve this by dividing our normal occupancies by four but this may vary taking into account different layouts, space taken up by furniture or equipment and activities. The overriding aim is to enable Social Distancing between attendees who are not from the same household or support bubble. This method is based on individuals attending, rather than groups of people from the same or no more than 2 households, and so represents a cautious approach. Different Hirers must make their own assessment based on this guidance according to the types of activity, age, relationships and vulnerability of their group. Room Occupancy Guide (130k bytes)
Room Occupancy and Ventilation Layout (500k bytes)
Floor Stickers for Exercise Classes UK Gov Guidance for people who work in grassroots sport and gym/leisure facilities states: "The maximum occupancy of each indoor facility should be limited by providing a minimum of 100sqft per person. For this figure, the area is the net useable indoor facility space available to members to use, including changing rooms, toilet and wash facilities". The inclusion of all spaces is because this is a ventilation requirement so hirers should keep all internal doors open during exercise classes. EMD,the national governing body for group exercise, advises: "We recommend that participants are spaced at 3m intervals as this maintains 2m spacing in the event that participants take a step towards each other. . . . . More space may be needed for people with disabilities. Instructors and operators may choose to deliver classes with alternative layouts, but these must always enable class participants stay at least 2m apart . . . . . 2m by 2m is permissible as it is within Government guidelines for social distancing." The honeycomb pattern of Floor Stickers placed in the Main Hall for guidance reflects this advice and, in addition, participants are reminded that all moving together in the same direction will maintain these distances. Track and Trace - Register of Attendance The easing of lockdown measures following the COVID-19 outbreak, is being supported by NHS Test and Trace. Hirers should assist this service by keeping a temporary record of group contact details for 21 days following the last session. We have produced an Attendance Register Template which Hirers may find helpful and assist NHS Test and Trace with requests for that data if needed. This could help contain clusters or outbreaks.
Paper copies of the Attendance Register are available on request. Register of Attendance Template (200k bytes)
Memorial Hall and COVID-19 The Memorial Hall Management Committee has taken steps to qualify the hall as being COVID-19 Secure as follows:
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